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PROCUREMENT AND LOGISTICS ASSISTANT
POSITION DESCRIPTION:
VACANCY ANNOUNCEMENT
The Elizabeth Glaser Pediatric AIDS Foundation [EGPAF] supports Tanzania's Ministry of Health and Social Welfare and other stakeholders in the roll out and strengthening of a broad scale up of HIV programs through a District approach'. The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is a global leader in the fight against pediatric HIV and AIDS, working in 15 countries and at over 5,500 sites around the world to prevent the transmission of HIV to children, and to help those already infected. The Foundation's global mission is to implement HIV prevention, care, and treatment programs; further advance innovative research; and to execute strategic and targeted global advocacy activities to bring dramatic change to the lives of millions of women, children, and families worldwide.
Job Summary
Procurement and Logistics Assistant is responsible for coordination and facilitation of goods and services logistics, Tax exemptions and refund processing in accordance to donor requirement, reporting, invoice management and purchase requests processing under supervision and guidance from the Procurement and Logistics Manager.
Essential Duties and Responsibilities
• To ensure that all office mails are delivered on timely fashion to specified destinations by user department and maintain effective communication and coordination with user department and the contracted courier company.
• To prepare, coordinate and follow up of all VAT exemption/refund application forms at donor's office and the government offices on timely manner and ensure proper filling of the granted exemptions is maintained in a sequential manner.
• To ensure coordination with Administration department regarding maintenance/ repair of office vehicles and ensure the required documentation as per the foundation policy is properly maintained.
• To ensure coordination of invoices management process to' finance department by updating the invoice tracker, maintain and update its dispatch book and maintain the P&L copes in files sequentially.
• To process purchase requests to' purchase orders using the Foundations prequalified venders in accordance to' the foundations procurement policy under the guidance of the P&L Manager and produce orders expedition summary reports en weekly basis,
• To execute any ether duties as may be assigned by his/her supervisor
Required Qualifications
Bachelor's Degree or Advanced Diploma in Procurement and supply Chain Management.
Professional registration with PSPTB is required.
Knowledge and experience with US conors rules and regulations in desired.
Knowledge with electronic procurement systems is desired.
Knowledge, Skills, Abilities& Experience
At least 2 years proven work experience in Procurement & Logistics management
Prior experience in Procurement and Logistics Management is an added advantage
Good oral and written communication skills
Knowledge and experience with US donor's procurement and reporting rules and regulations in desired. Knowledge with electronic procurement systems is desired.
Prior experience and knowledge in processing Tax exemptions & refund will be an added advantage
APPLICATION INSTRUCTIONS:
EGPAF is an equal opportunities employer and these positions are open to all. Qualified candidates ,should submit a CV and a cover letter explaining how the experience detailed in the CV will contribute to the requirements of the position' ,and references to EGPAF. .
Submissions to be sent to:
The Senior Human Resource Manager,
Elizabeth Glaser Pediatric Aids Foundation,
P. O. Box 1628,
Oyster Bay, Haile Selassie Road Plot # 8 & 10,
Dar es Salaam, Tanzania.
Closing date: March 11, 2016
Only Shortlisted Candidates will be contacted
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