DOCTORS WITH AFRICA CUAMM
VACANCIES
Background: about Doctors with Africa CUAMM
Doctors with Africa (CUAMM), is an international non-profit health organization, headquartered in Italy. Founded in 1950, CUAMM focuses on designing health system strengthening projects, with particular attention to the needs of women and children, and tailored to the specific needs of the countries where the organization carries out projects. Through its evidence based approach, CUAMM works to remove the barriers preventing communities from accessing health services, and to improve the quality of the same services, to achieve accessible, quality and equitable healthcare for everyone.
Job Title
Accountant
Summary
The Accountant is responsible for managing project activities’ accounting and finances, and to ensure the appropriate use of the resources. He/She is therefore responsible for ensuring proper accounting, financial and logistics management.
He/she is responsible, with the Project Manager, of the image and reputation of the NGO at Local level.
Project
The Next Generation Programme: Integrated Promotion of Nutrition, Growth & Development
Reporting to
First Supervisor: Project Manager
Second Supervisor: Country Administrator
Third Supervisor: Project Coordinator
The Accountant is responsible for the administration and logistics of the project activities and Songea office. With regards to daily activities, particularly with regards to relationship with Donors, He/She will coordinate and cooperate directly with the Project Manager and the Country Administrator and, secondly, with the Project Coordinator.
For administrative issues he/she will refer firstly to the chief accountant based in CUAMM Iringa Sub-Office and, secondly, to CUAMM Country Administrator. He/she will refer to CUAMM Iringa Office for any kind of administrative and contract management issues (Admin Dept).
Roles and Responsibilities
ACCOUNTABILITY:
- To keep the accountability information updated;
- To prepare double entry records;
- To manage the data entry records in the Accounting Software;
- To ensure detailed documentation about payments and bank transaction;
- To prepare monthly bank accounts reconciliation;
- To support the Project Manager in managing the project budget and the bank account and to ensure all the referred documentation;
- To take care of all rental and bill payments;
- To monitor the projects financial evolution;
- To support the Chief Accountant and Country Administrator in monthly closing and year-end closing (detailed ledgers analysis, adjustments, reconciliation, etc.);
- To support the Chief Accountant and Country Administrator in the preparation of external and internal Audit documentations (accounting books, spread-sheets reports, reconciliation, costs and income analysis, contributions reconciliation, contracts, projects realizations costs reconciliation, projects documentations, fixed assets register reconciliation, exchange currency re-valuations, and other required documentation, etc.).
QUARTERLY FUNDS REQUEST:
- To support the Project Manager in the development of the quarterly request for funds.
LOCAL STAFF:
- To keep updated Employees’ reports (loans, cash advance, holidays, annual transports fees contributions, etc.);
- To keep updated the Personnel’s’ files; (labour contracts, profile, CVs, communications, payroll books, etc.;
- To support the Project Manager in the interaction with the Project Staff with regards to Financial Accounting, Payroll, Compliance to Local Laws, Compliance to CUAMM’s procedures, etc.
PURCHASES and LOGISTIC:
- To support the Project Manager in purchasing activities;
- To ensure that all the purchases are done following the correct procedures;
- To ensure all documentation about the material and equipment purchased with the project funds.
- To keep up-to-date inventory of CUAMM's assets;
- To follow-up all movement of goods and people between CUAMM's offices;
- To ensure proper documentation of donations and handing-over of project assets to beneficiaries.
TRAINING:
- To make sure that all the financial aspect of the training activities of the Project in Ruvuma Area are reported and documented.
VEHICLES:
- To verify the correct use of the vehicles of the project;
- To ensure the correct documentation of the vehicle use;
- To supervise the correct maintenance of the vehicles.
Qualifications & Experience
- BSc Accounting and Finance;
- A minimum of 2 years’ experience as accountant;
- Preferable previous experience as accountant of developing projects.
Languages
Perfect and demonstrated command of the English language, both written and spoken, is required.
Contract Duration
Contract up to End of November 2016, Renewable
Trial period: 3 months
Duty Station
Songea Office
How to Apply
Applications
Applications must include:
Up-to-date CV;
Covering letter addressing how the candidate’s experience relates to the specific duties of the position applied for;
Names and contact information of (at least) three professional references (including current Direct Supervisor).
The application should be addressed to NAME; SURNAME OF THE PM
Deadline
The position will remain open until March 1, 2016.
All applications received after the deadline of February 20, 2016 will not be considered.
Method of Application
All applications should be submitted by email. Interested candidates that meet the qualifications indicated per each vacancy should apply, indicating the post they are applying for in the subject line.
Please include: up-to-date CV; (at least) three contactable professional references; a covering letter.Applications not including all these information will not be considered;applications submitted after the deadline will also not be considered.
The application must be sent at:n.mwakyalabwe@cuamm.org
Applications received through any other means will not be taken into consideration;
DO NOT attach copies of certificates/diplomas;
Only shortlisted candidateswill be contacted;
Deadline for submission of applications is 20/02/2016
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