Tanzania Meteorological Agency (TMA) is under Ministry of Works, Transport and Communication. It was established by the Executive Agency (Amendments) Act No 30 of 1997 and was inaugurated as an Executive Agency on 3rd December, 1999. The Agency is mandated to provide meteorological service to the general public, institutions and individual users of tailor made services for the purpose of maintaining safety and security of people and their properties and support sustainable social economic development.
2.1 PERSONAL SECRETARY II (1 POST)
2.1.1 DUTIES AND RESPONSIBILITIES;
• Perform all secretarial duties including word processing, taking dictations and notes;
• Provide office requirement for officers and keep proper office cleanness;
• Receive and direct official guests to responsible officer;
• Keep and maintains diary of events, appointments, commitment and other information necessary for working;
• Draft simple letter and other correspondence of routine nature;
• Respond and takes note of all incoming calls/fax/telex and circulates information to appropriate officers;
• Keep records of all files;
• Make sure the availability of necessary facilities for proper job performance i.e. Typing papers, computer, erasing ink;
• Make trip arrangements, and reservation for the boss; and
• Perform any other duties as may be assigned by immediate supervisor.
2.1.2 QUALIFICATION AND EXPERIANCE
• National Form IV/VI with secretarial certificate from recognized Institution. Must have passed stage three with 80.W.P.M. Must possess computer application skill in windows, Microsoft Office, Internet, Email and Publisher.
GENERAL CONDITIONS.
i. All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.
ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact, postal address, e-mail and telephone numbers.
iii. Applicants should apply on the strength of the information given in this advertisement.
iv. Applicants must attach their detailed relevant certified copies of academic certificates:
- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
- Form IV and Form VI National Examination Certificates.
- Computer Certificate
- Professional certificates from respective boards
v. Form IV and form VI results slips are strictly not accepted
vi. Testimonials, Partial transcripts and results slips will not be accepted.
vii. Presentation of forged academic certificates and other information in the CV will
necessitate to legal action
viii. Applicants current employed in the public service should route their application letters through their respective employers.
ix. Applicants who have/were retired from the Public Service for whatever reason should not apply.
x. Applicants should indicate three reputable referees with their reliable contacts.
xi. Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)
xii. Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)
xiii. The attachments shall include one recent passport size photos; certified copies of academic certificates, transcripts and the applicant’s birth certificate. This shall also include submission of certificate or application of registration by VCT or MCT.
xiv. Deadline for application is 20th May, 2016
xv. Applicants with special needs/case (disability) are supposed to indicate
xvi. Women are highly encouraged to apply
xvii. Only short listed candidates will be informed on a date for interview
xviii. Application letters should be written in Swahili or English
i. All applications must be sent through Recruitment Portal by using the
following address; http://portal.ajira.go.tz/ (This address can also be found at PSRS Website, Click ‘Recruitment Portal’)
ii. IMPORTANT: REMEMBER TO ATTACH YOUR APPLICATION LETTER. IT
SHOULD BE ADDRESSED TO: THE SECRETARY, PRESIDENTS OFFICE PUBLIC SERVICE RECRUITMENT SECRETARIET, P.O.BOX 63100, DAR ES SALAAM.
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