1.EMPLOYMENT OPPORTUNITY: Plumber - NOB
CLOSING DATE OF THE POSITION: July 27, 2016
Vacancy Announcement Number: 16/139
OPEN TO: All Interested Candidates/ All sources
WORK HOURS: Full-time; 40 hours/week
SALARY: Ordinarily Resident (OR): FSN 5; (Step 1- TZS 14,962,221 through Step 13- 22,443,321 per annum)
Not-Ordinarily Resident (NOR): FP- 9*
*Final grade/step for NORs will be determined by Washington.
The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Plumber in the Facilities Maintenance Office.
BASIC FUNCTION OF POSITION
Performs skilled plumbing installation, troubleshooting and repair work for all US Government properties 112 GOV Owned/LTL and STL ,Embassy and USAID. Operate water treatment plants, portable and waste water and booster pumping station at the Embassy. Performs skilled plumbing installation, troubleshooting and repair work for all US Government properties.
MAJOR DUTIES AND RESPONSIBILITIES:
25%
Installs and maintains large industrial electric and solar water heaters, installs and maintains large water treatment facilities from engineering drawings, installs and maintains large waste water treatment facilities, installs troubleshoots and repairs underground pipe connections up to 10 inches or 250 MM in diameter, installs copper pipes, CPC pipes, UPVC pipes, Galvanized pipes, Cast Iron pipes, ductile iron pipes, and all pressure pumps up to 250 horsepower. Maintain, repair and install all types of plumbing equipment including lavatories, sinks, cisterns and bathtubs.
25%
Conducts preventive maintenance (PM) for all plumbing systems pumps and water treatment systems at the embassy and all residences. All connections must be able to withstand 6 bar minimal pressure. Estimates, plans and schedules all jobs by examining assigned work, estimating total materials necessity, making materials requests and ascertaining that total required materials have been issued by the warehouse personnel prior to starting project or task. Examines instructions and in conjunction with Supervisor determineswork priorities. Maintains, repairs and fits all types of plumbing equipment including pressure pumps, water tanks, piping distribution systems, lavatories, sinks, showers, clothes washing machines, cisterns and bathtubs at all Mission residences and NEC.
25%
Assists in maintaining Reverse Osmosis, Water Storage Tanks, Tank Farms, Sewage Effluent Lift Stations, Grease Traps, Storm Drainage System, underground fuel systems, and wastewater plants no matter where on USG property they are located. Conduct plumbing PM. Coordinates with water supply authority when necessary. Operate and keep track of the performance of the Portable Water treatment plant (PWTP) Reverse Osmosis (RO) Plant, Waste Water treatment plant (WWTP) and Pup stations at the Embassy.
10%
Maintain records of all materials used for plumbing work at the embassy and on site. Work with manufacturers' manuals and technical drawings, from blueprints and drawings as necessary.
10%
Carry out welding and soldering assignments for the works at the Embassy and residences. Works with masons to fit all necessary piping
5%
Carry out all other duties as tasked by Maintenance Foreman, Maintenance Supervisor and American Supervisor.
-- Performs job activities and duties in a responsible manner to avoid the creation of safety or health hazards; Conforms to established safety and health policies and procedures; properly utilizes appropriate personal protective equipment as required by job activity; informs supervisor of all accidents, illnesses and injuries; promptly reports unsafe or hazardous conditi
QUALIFICATIONS REQUIRED
All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
Education:
Completion of Secondary School (form IV) is required. Completion of vocation training or equivalent experience is required.
Experience:
Three years plumbing experience is required, particularly related to water pumping and treatment. Three years of industrialized type plumbing experience is required.
Language:
Level III (good working knowledge) in English and Level IV (fluent) in Kiswahili (speaking, writing and reading) is required (This will be tested).
Skills and Abilities:
Ability to use all plumbing related hand tools and all plumbing related power tools of the trade engaged in, to include brazing, gas welding, gas cutting, and electric welding. Must have complete ability to trouble shoot on above mentioned plumbing problems. Must have valid driver's license is required (this will be tested).
Job Knowledge:
Must have knowledge in practices and procedures in plumbing wastewater treatment, pumping and potable water treatment is required.
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2.EMPLOYMENT OPPORTUNITY - Purchasing Agent (Re-advertised)
CLOSING DATE OF THE POSITION: July 27, 2016
Vacancy Announcement Number: 16/023
OPEN TO: All Interested Candidates/ All sources
WORK HOURS: Full-time; 40 hours/week
SALARY: Ordinarily Resident (OR): FSN- 5; (Step 1- TZS 14,962,221 through step 13- 22,443,321per annum)
Not-Ordinarily Resident (NOR): FP- 9*
*Final grade/step for NORs will be determined by Washington.
The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Purchasing Agent in the General Services Section – Procurement Unit.
BASIC FUNCTION OF POSITION
Receives, prepares and processes procurement requisitions from customers for prompt action from supplies.
Serve as petty cash purchaser and procurement agent assistant for local purchases.
Demonstrates excellent customer service to US Customers and Tanzanian vendors.
MAJOR DUTIES AND RESPONSIBILITIES:
45%
Receives procurement requests from GSOs, Procurement Agents and Customers. Determines type of action necessary and sources from which the request can be satisfied; This includes soliciting bids and negotiating prices of commodities. Process petty cash Purchases for prompt delivery to customers.
20%
Prepares purchase orders for items to be obtained from local market and other sources. Requests bids or quotations by Telephone, correspondence, advertisement and personally. Visits bidder’s establishment in order to better determine capabilities and to negotiate price and other Conditions.
20%
Processes and follows up requests for prompt action by Suppliers. Reviews price responses and recommends the best offer. Establish and maintain frequent petty cash suppliers contacts, reviews their capabilities and promptness.
15%
Performs all administrative tasks associated with the orders:FPDS, e-filing, cash reconciliation, etc Watch contract timeline for expiration dates. Propose new vendors and creative solutions to procurement based on market research
QUALIFICATIONS REQUIRED
All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
Education:
Completion of Secondary School (form IV) is required.
Experience:
Two years’ experience in procurement and in supplies is required.
Language:
English Level III (good working knowledge) and Kiswahili Level IV (fluent) is required. (This will be tested)
Skills and Abilities:
Proficiency in operating Microsoft Word, Excel and Access and position will require driving a manual (Stick-shift) car. Must possess valid driver’s license and be able to drive manual vehicle is required.(This will be tested).
Job Knowledge:
Knowledge of GSA and local procurement regulations; also inventory control. Knowledge of local commodity service sources is required.
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3.EMPLOYMENT OPPORTUNITY – Information Resource Center (IRC) Director
CLOSING DATE OF THE POSITION: July 27, 2016
Vacancy Announcement Number: 16/137
OPEN TO: All Interested Candidates/ All sources
WORK HOURS: Full-time; 40 hours/week
SALARY: Ordinarily Resident (OR): FSN- 9; (Step 1- TZS 35,614,437 through Step 13- 53,421,657 per annum)
Not-Ordinarily Resident (NOR): FP- 5 (Steps 1 through 4)*
*Final grade/step for NORs will be determined by Washington.
The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of IRC Director in the Public Affairs Section.
BASIC FUNCTION OF POSITION
Directs and manages the Information Resource Center (IRC). Oversees the research, reference, cataloging and outreach services conducted by the IRC staff. Coordinates services and programs with American Corners. Plans and implements outreach programs to advance the Mission's goals. Develops and maintains continuing personal contact with the highest level target audience members.
MAJOR DUTIES AND RESPONSIBILITIES:
IRC Management:
25%
As head of the IRC, plans, develops and manages the IRC in accordance with Mission Strategic Plan objectives and priorities. Oversees all research and reference services and ensures that authoritative information about the U.S. is received by the target audiences. Devises strategies for cost-effective means of handling information inquiries and optimizing information services, using information and communications technology. Monitors developments in information and communications technology in the U.S. and Tanzania, evaluates their relevance to the IRC program and recommends cost-effective strategies for their use. Develops and implements a yearly strategic plan for the IRC.
Provides immediate supervision to one staff member. Directs and coordinates the IRC team’s outreach, reference, programming and program support work. Prepares annual evaluation reports for IRC staff members. Assesses their professional development needs and requests training when appropriate. Organizes the recruitment of new personnel when required. Approves time and attendance and requests for leave.
Ensures that Mission officers and staff are kept well-informed about the services provided by the IRC. Prepares IRC contributions to the Public Diplomacy budget submissions. Advises the Public Affairs Officer (PAO) and Deputy Public Affairs Officer (DPAO) on strategies for managing resources to assure maximum cost-effectiveness and productivity. Reports on special IRC programs and problems; ensures that adequate IRC records and statistics are maintained for Post managers and State Department officers.
Oversees and coordinates American Corners:
15%
As Embassy liaison, provides support to three American Corners (AC) in Mwanza, Unguja and Pemba. Support includes collection developments, drafting annual sustaining fund requests, collecting and disseminating widely monthly reports on American corner activities, reporting on AC needs, coordinating programming and visits to ACs, and scheduling and/or conducting training for AC staff.
Keeps abreast of developments in Library and Information Science in the U.S. as well as developments in American political and cultural life in order to respond to public inquiries from IRC patrons (communication with the local media is not authorized unless expressly approved and cleared by the PAO.
Outreach/Public Programs:
25%
Promotes awareness of U.S. policies and positions in contemporary affairs through a variety of innovative outreach programs, including but not limited to afternoon movie programs and presentations at the IRC and American Corners by U.S. Speakers, Fulbright and exchange program alumni, and members of the U.S. Embassy.
Oversees the design of proactive electronic dissemination of Information profiles for select, upper-level contacts, e.g. parliamentarians, government officials, academics, senior civil servants, other policy makers, the media and researchers.
Consults with IRC staff and Mission officers and staff in developing these information dissemination profiles. Reviews information resources at regular intervals and oversees the distribution of information to recipients. Oversees electronic dissemination of targeted information alerts.
Oversees the design of promotional materials to serve the IRC network and develops marketing strategies highlighting IRC products, programs and services. Monitors and assesses advances in information technologies in order to electronically transmit IRC products where feasible.
Develops library and information science programs to showcase American information trends and products, including through the Bureau of International Information Programs' (IIP) thematic calendar. Works closely with other members of the Mission to enhance interagency programs.
Advises web master concerning appropriate materials and links for inclusion in the Mission web site. Evaluates the web site on a routine basis to ensure accuracy of content and relevance to bilateral issues. Promotes and markets the web site to target audiences.
Participates in professional organizations by attending conference and workshops as well as developing programs in conjunction with these organizations. Maintains close and regular ties with local and Department of State information specialists, especially the Regional Information Resources Officer based at Embassy Nairobi.
Research/Reference:
10%
Responds to inquiries, provides in-depth reference service to Mission officers and staff, and host country contacts including parliamentarians academics, senior civil servants, librarians, media, researchers and other policy makers. Applies knowledge and understanding of U.S. and Tanzanian political, social and cultural affairs, as well as Mission Resource Requests (MRR) objectives, to provide informed interpretation of U.S. material. Provides guidance in the use of IPC materials for public users.
Utilizes a wide range of print and electronic resources including, but not limited to, commercial online databases, the Internet, CD-ROMs and U.S. Government sources to provide documentation on issues supporting MSP objectives. Uses knowledge and understanding of U.S. legislation and legislative processes, political affairs and foreign policy to provide informed interpretation of U.S. material. Provides reference service to the broader public by responding to queries accurately and in a timely manner.
Collection Development:
10%
Oversees and manages the entire annual collection development cycle to ensure that the IRC has the best and most appropriate resources, both print and electronic, for meeting the information needs of top-level contacts and Mission officers and staff, in support Mission Program plan objective and U.S. policy. Selects and procures materials for presentation to contacts. Identifies American Corner Collection needs and manages procurement of collections and supplies for American Corners.
Prepares an annual IRC budget for approval by the Public Affairs Officer. Prioritizes purchases for all collections within this budget. Selects databases and materials, such as U.S. Govt. Printing Office publications, congressional and other USG documents, think tank reports, commercial publications and databases for the IRC collections. Prior to selection, assesses material for authority, relevance and balance as well as for contribution to MSP and public diplomacy goals. Regularly reviews and discusses the selection of materials with IRC staff to ensure that the best possible resources are purchased.
Maintains a schedule for ordering annual reference materials to ensure that new editions are ordered as soon as they are published, so that the IRCs have access to the most current information.
Keeps track of orders and works with GSO to ensure that all procurement requests are fulfilled. On receipt of print materials, unpacks the boxes, checking their content against the original order. Ensures that payment requests are submitted in a timely manner so that bills are paid with minimal delay. Catalogs and processes all materials, alerting key contacts to new acquisitions by means of email and the Mission web site.
Special Projects:
15%
Undertakes special projects in the area of English Teaching, Book Discussions, and the Mission Speakers Bureau. With the Book Discussion program, must help identify books for discussion, choose participants, order books, and organize the discussions themselves. For the speakers Bureau, must solicit participation in the bureau from Embassy employees, publicize the bureau and organize speaking engagements; must gather appropriate background materials for the speaker to use in preparing his/her remarks.
Solicits and nominates candidates, and may assist in selection of candidates from throughout the country. for exchange programs, including the International Visitor Leadership Program , E-Teacher program, and other exchange programs.
In coordination with the Public Affairs Section's Alumni Coordinator, maintains accurate and current alumni records of all alumni of exchange programs participants in subject area and ensures alumni are included in outreach programs and other mission programming.
QUALIFICATIONS REQUIRED
All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
Education:
University degree in library/information science, liberal arts, management, political science, international affairs or American Studies required. If degree is not in librarianship, must have training in that area is required.
Experience:
Should have five years’ experience as a librarian or managing an information resource center and at least two years supervising other professionals. Must have experience in outreach techniques and electronic reference services is required.
Language:
Level IV (fluent) in English and Kiswahili (speaking, writing and reading) is required. (This will be tested)
Skills and Abilities:
Excellent service orientation to target audience, interpersonal, and cross-cultural skills. Ability to carry out reference searches and respond rapidly to complex requests, often for breaking news; to work effectively with American and foreign national staffs; to independently plan, organize, and carry out assigned responsibilities using electronic based technologies, including Internet, CD-ROM, and print resources; to maintain contact with target audience members; excellent written and oral communication skills. Ability to prioritize work schedule and incoming requests is required.
Job Knowledge:
Advanced knowledge of Tanzanian political, social, legal, economic and educational structures. Advanced knowledge of U.S. cultural issues and of the many aspects of U.S. society, education, politics, government, law, history and geography. Must have expert skills in the various aspects of library service: reference, outreach, cataloging, programming, management, etc. In particular, must be familiar with current trends in information management and provision is required.
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4.EMPLOYMENT OPPORTUNITY - Motorpool Supervisor
CLOSING DATE OF THE POSITION: July 27, 2016
OPEN TO: All Interested Candidates/ All sources
Vacancy Announcement Number: 16/138
WORK HOURS: Full-time; 40 hours/week
SALARY: Ordinarily Resident (OR): FSN- 8; (Step 1- TZS 27,567,227 through Step 13- 41,350,847 per annum)
Not-Ordinarily Resident (NOR): FP- 6*
*Final grade/step for NORs will be determined by Washington.
The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Motorpool Supervisor in the General Services Section.
BASIC FUNCTION OF POSITION
The incumbent is responsible for the management of all motor pool vehicles and operations for the Embassy and associated agencies under ICASS. Directly responsible for fleet management and preventive maintenance of 80+ vehicles. Oversees the preparation of required reports, monitors fuel consumption and mileage, and ensures that procurement of parts, fuel and other automotive services are consistent with USG or local regulations. Incumbent is Chief LES responsible for Drivecam and is a Drivecam Coach for Motorpool drivers. Responsible for Smith System in post and VIP vehicle needs. Ensures that Incidental Drivers are trained and tracked. Supervises and reports on any vehicle collisions/mishaps/accidents in Post. Directly supervises Deputy, 3 Dispatchers and 3 Mechanics. Provides second level supervision to 42 drivers through Deputy.
MAJOR DUTIES AND RESPONSIBILITIES:
Supervision:
65%
Directly supervises 3 Motor Pool Mechanics and 3 Dispatchers. Second level supervisor for 42 full time drivers. Act as a leader to all Motorpool staff. Conduct spot check on drivers and provide in-house training on standards and customer service. Responsible for DriveCam and Smith System programs in post. Coaches Motorpool drivers for Drivecam. Supervises incidental drivers in post and their related training needs. Point person on VIP motor pool needs. Supervises Performance Evaluation Reports and timekeeping functions of all motor pool staff.
Fleet Management:
35%
Directly responsible for the management of over 80 vehicles in the motor pool, including light and heavy armored vehicles, all terrain utility vehicles and passenger vehicles. Oversees inventory or all vehicles and vehicle records including registration and importation documents, procurement documents, fuel consumption and mileage, maintenance schedules, repairs and vehicle replacement records. Coordinates new vehicle acquisitions in accordance with standardization and USG regulations, and recommends vehicles for disposal. Prepare all required reports on various aspects of motor vehicles operations and maintenance as required by the GSO, including Mishap reporting. Provides guidance to Facilities Maintenance, GSO Housing/Shipping, and other sections that use motor pool. Assign vehicles to these sections and provide guidance to ensure their compliance with motor pool vehicle policies.
QUALIFICATIONS REQUIRED
All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
Education:
Completion of two-year college in Business Administration or related field is required.
Experience:
Three years of supervisory experience required. 1 year out of the three years must be in supervising drivers/dispatchers/vehicles is required.
Language:
Level IV (fluent) in English and Kiswahili (speaking, writing and reading) is required. (This will be tested)
Skills and Abilities:
Ability to analyze data and information, and prepare recommendations for policies and procedures. Must possess valid driver’s license class C. Should have skills to sufficiently perform most routine maintenance and repair work in order to supervise activities of mechanics and basic computer skills is required. (This will be tested).
Job Knowledge:
Must be knowledgeable of maintenance and repair of motor vehicles, automotive safety, local laws, local vehicles registration, and insurance laws, policies and regulations. Must be familiar with procurement and basis budget procedures for correct billing of fuels, parts, and vehicle usage. Must have knowledge of local terrain and sources for spare parts and repair services. Must have demonstrated ability to utilize word processing, spreadsheets, and data base applications.is required.
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5.EMPLOYMENT OPPORTUNITY - Health Unit Assistant
Closing Date of The Position: July 27, 2016
Vacancy Announcement Number: 16/136
WORK HOURS: Full-time; 40 hours/week
SALARY: Ordinarily Resident (OR): FSN- 6; (Step 1- TZS 17,537,711 through Step 13- 26,306,567 per annum)
Not-Ordinarily Resident (NOR): FP- 8*
*Final grade/step for NORs will be determined by Washington.
The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Health Unit Assistant in the Health Unit.
BASIC FUNCTION OF POSITION
The incumbent serves as the Health Unit Administrator in the Embassy Medical Unit under the direct supervision of the Physician. In his absence, supervisors are the Medical Unit nurses
MAJOR DUTIES AND RESPONSIBILITIES:
40%
Directs day to day operation of the Embassy Health Unit and provides a wide range of specialized support services to the Embassy Physician and the nurses. Assist with the implementation of health care, medical paperwork for physical examination of post personnel. Greets all patients on arrival. Provides copies of medical records for personnel departing post. Ensures that all sensitive and confidential patient records are kept appropriately protected in locked cabinets.
20%
Serves as the initial point of contact in the Health unit for patients. Answers all phone calls to the Health Unit. Schedules appointments for patients at the Health Unit, local hospitals, physician offices, laboratories and radiological facilities.
5%
Assists with exchange of information between the Dar es Salaam Health Unit, and the Regional Medical Office in Nairobi. Assists under supervision with preparation of cables for Embassy Physician at Health Unit, including medevac authorization cables.
10%
Assists Embassy Physician in preparation of presentations to the Embassy Staff by the Health Unit. Plans and organizes representational and community events.
15%
Keeps track of patient visits and prepares monthly statistics to be submitted to MED Washington. Assists in keeping inventory for medical supplies, and assists HU staff with procurement. Assists with cleanliness of the examination rooms.
10%
Serves as a backup for the nurse during her absence, in carrying out all non-nursing functions. Perform other duties as needed by The Embassy Physician.
QUALIFICATIONS REQUIRED
All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
Education:
Completion of secondary school (form IV) is required.
Experience:
At least two years of experience in Administrative/ Computer/Phone services in a Medical field is required.
Language:
Level IV (fluent) in English and Kiswahili (speaking, writing and reading) is required. (This will be tested)
Skills and Abilities:
Tactful in dealing with people at the front desk. Should be capable of handling patient's expectations. Must be tactful, kind and welcoming. Must be appropriately firm and clear at times. Excellent communication skills and computer skills(use of Microsoft Word, Excel, PowerPoint, Outlook) is required (This will be tested).
Job Knowledge:
Should have knowledge of the health unit day to day routine. Should have knowledge of basic medical terminology is required.
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6.EMPLOYMENT OPPORTUNITY – Budget Analyst/ Administrative Assistant
Closing Date of The Position: July 27, 2016
Vacancy Announcement Number: 16/125
OPEN TO: All Interested Candidates/ All sources
WORK HOURS: Full-time; 40 hours/week
SALARY: Ordinarily Resident (OR): FSN- 8; (Step 1- TZS 27,567,227 through Step 13- 41,350,847 per annum)
Not-Ordinarily Resident (NOR): FP- 6*
*Final grade/step for NORs will be determined by Washington.
The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Budget Analyst/ Administrative Assistant in the Office of Security Cooperation(OSC).
BASIC FUNCTION OF POSITION
The Incumbent will work in the Office of Security Cooperation (OSC) for the OSC Chief performing budget analyst duties as well as office manager and security cooperation duties as required.
MAJOR DUTIES AND RESPONSIBILITIES:
Budget Analyst
60%
Serves as the Budget Analyst for the Office of Security Cooperation (OSC), with the responsibility of performing the complete range of budget administration and control, including budget formulation and financial program planning and analysis, budget execution, funds reconciliation, fund availability certification and the technical budget support duties for Security Assistance, Operations and Maintenance, Traditional Command Authority, Morale Welfare and Recreation, Automated Data processing Equipment and Army Family Housing operating funds, and other funding categories as assigned to OSC Tanzania from the HQ USAFRICOM. Performs all technical operations in support of budget formulation, budget execution, reporting, and other requirements, using five authorized budget management systems with protected passwords. Review, comment, and adjust multiple OSC ICASS counts. Assist in close out of Military interdepartmental purchase requests (MIPRs) with different funding sources and Military Programs, working closely with the Security Assistance Manager and FMO. These funds are mainly to be used for IMS training, purchase of equipment for the FADM, TCT, Military-Military (M2M) events that will follow all necessary procurement procedures for payment. All procurement requests should be properly coordinated for timely delivery and maintain professional secrecy when dealing with military or procurement sensitive information. Prepare financial reports at the end of each mission/event by working closely with the FMO and to submit forms and invoices to be reviewed by the supervisor before sending to the appropriate US Military Service to include Africa Command (AFRICOM).
Administrative Assistant
30%
Responsible for preparing all official travel orders. Process and coordinate travel paperwork (enrollment, visas, airline tickets, accommodation, per diem, etc.) for military officials attending training courses, workshops, or conferences (local and international) to include coordination and logistic support during ship visits. Reviews incoming correspondence and drafts responses for standard questions and send for signature. This includes informal translations from Swahili to English (vice versa) and drafting replies or requests (letters sent to Ministry of Defense - (MoD) proposing activities, site visits, meetings, offering training opportunities, etc. in Swahili or English. Updates and maintains office files. Updates and maintains all office automation equipment. Responsible for ensuring office supplies are available and places requests to GSO using appropriate system for replenishment and maintenance and organization of Security Assistance electronic and paper files. Assist in checking on status and accountability on all US DoD-donated materials and funded activities by conducting EUM (end User Monitoring) verification as needed. Coordinate Security Assistance Operations (SAO) regular meetings and event participation with Host Nation Military and Government Officials through telephone contact or by way of sending prepared correspondence, following up with telephone contacts. This includes working from guest/participant lists, preparing invitations, and letters of notification of events. Operate and manage OSC Non-Tactical Vehicles thereby ensuring that vehicles are regularly serviced / dispatched. Maintain inventory for OSC properties. Perform other duties as assigned.
Security Assistance
10%
Serves as a back up to the OSC Training Manager on the OSC IMET program.
QUALIFICATIONS REQUIRED
All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
Education:
University Degree in Business Administration, finance or Accounting is required.
Experience:
Three years’ experience in finance and/or general clerical is required.
Language:
Level IV (fluent) in English and Kiswahili (reading, writing, spoken) is required. (this will be tested)
Skills and Abilities:
Must have good organizational skills and sound judgment. Computer literate; ability to use Microsoft Office or suite software is required. Ability to write correspondence in both Swahili and English is required. Polished personal skills to receive official visitors and to conduct coordination with senior host country officials. A current driver's license is required.(this will be tested).
Job Knowledge:
Must have knowledge of finance and/or administrative functions and office operations including operating various office machines is required.
Must be able to communicate with senior US and Tanzanian military and civilian personnel in a professional manner is required.
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HOW TO APPLY:
Effective immediately only online applications will be accepted via This email address is being protected from spambots. You need JavaScript enabled to view it.
When sending an online application, please indicate the position title in the subject line.
IMPORTANT: Applicants MUST submit the following documents to be considered:
Universal Application for Employment (UAE) (Form Ds-174), which is available on our website.
Any additional documentation that supports or addresses the requirements listed above (e.g. resume, transcripts, degrees, etc.)
Copy of Passport, or, National ID, or Resident/Work Permit.
Applicants MUST follow instructions in the notice on the website.
Failure to do so will result in an incomplete application.
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